Don’t Let Hurricane Season Shake Up Your Operations

You’re already navigating uncharted waters with the coronavirus pandemic. The last thing you need is a hurricane that impacts your ability to operate from the office – yet again. 

It’s that time of year again. Hurricane season has already begun and is set to continue through November 30, 2020. But here’s the thing: you’ve already had your operations shaken up during the coronavirus pandemic. If you’re like many organizations, you’re finally starting to open up your doors and embrace a hybrid approach: some employees in the office while others are at home.

Finally, right?

But one bad storm could set you back another few days. History shows us that even if a storm is brewing far away, it’s easy for it to become a severe threat to the Louisiana and Texas shoreline. After all, these things happen fast, and they escalate even faster. So what are you doing to prepare for the upcoming storms?

What happens if a storm hits near your office?

We all know that a large enough storm can destroy homes, businesses, and livelihoods. But take a moment to think about it.

The storm is brewing nearby, and it hits the area your office is located overnight. You hope for the best and wait it out until it’s safe to stop in and assess the damage. It’s not devastated, but you’ve got some property damage, but it’s nothing insurance won’t cover. But then your revenue takes a serious hit because you can’t work as productively for a few days to a few weeks while you wait for the damage to be fixed. Your computers won’t turn on, they’re damaged from the water, and you don’t have backups of your data. Many, many years of hard work – gone.

Domino effect of data loss

Business plans, financial records, customer data – it’s all integral to the day-to-day operations of your organization. It’s been widely studied: data loss costs an average of $150 per record. This is because many organizations simply can’t operate without their data, and in worst-case scenarios, will be charged fines for losing it in the first place. You don’t want to deal with any of this.

It’s time to prepare

Fortunately, preparing for hurricane season doesn’t have to be difficult. You simply need the right guidance to ensure you’re covering all of the bases. Over the years, we’ve helped many organizations minimize the risk of experiencing any sort of data loss during a bad storm. And we’re proud to say our efforts pay off – every single time. None of our clients have ever had long-lasting consequences from a storm of any sort.

Here’s what we recommend organizations of all types and sizes do BEFORE hurricanes start hitting:

Make upgrades to the property  

Although this isn’t technology or data related, your property can go a long way in protecting what’s housed in it. We recommend the following:

  • Replace gravel or rock landscaping with something lighter, such as shredded bark that won’t cause harm.
  • Assess any trees or branches that may fall onto your property and cut them down right away.
  • Install storm shutters on windows to protect against any sort of breakage from storms.
  • Use the right precautions for exterior doors, including at least three hinges and a deadbolt lock.

Keep backups of your data  

If you don’t already have backups, start keeping them. You will need onsite backups, as well as offsite backups that keep them stored in a data center. This way, if anything happens to your office, you still have copies of all of your information.

Create an emergency response plan

Outline your plans for recovering from a disaster ahead of time. This should include the following:

  • Information on where backups are stored
  • Emergency contact information for employees, suppliers, and vendors
  • Information on what steps to take in terms of contacting insurance, etc.
  • Information on how to recover essential systems

You should have a clear understanding of how you will recover systems, who is responsible for recovering them, and how you will continue operations from home. This may mean you’re prepared to work from home with cloud-based access to your systems, data, and applications.

Review your business insurance policies

Lastly, make sure your business insurance policies are clear and cover everything you need. You should have a thorough understanding of what’s covered, and if you don’t, contact your provider to ask. 

If this seems like a lot, go ahead and get in touch with us

We’re here to help. You can sit back and relax while we make sure you’re prepared for any storm that comes your way.

  1. Book a meeting with our team of technology professionals
  2. Get a personalized business contingency plan created
  3. Never spend another storm stressing about your business again

Yep, it’s that easy.